2017 Summer Conference Exhibitor Demonstration Opportunities

ALL DEMO TABLES ARE SOLD OUT

August 6-8, 2017
Keystone Conference Center, Keystone, CO

(Freight Pick-up: August 9, 8am–2pm. No other freight pickup except for this date/time.)

The CableLabs Summer Conference 2017 is a one-of-a-kind opportunity for exhibitors to engage with industry leaders—approximately 350 cable operators representing 50+ cable operators world-wide—in a context designed to showcase and explore cutting edge cable technology products.

Don’t miss out on this valuable chance to promote your brand, network with savvy insiders, and influence your market audience. At Summer Conference, CableLabs encourages professional industry exhibitors to participate fully in the main Conference events—from start to finish—including technical sessions, special functions, and meet and greet opportunities.

 
 
 
 

Exciting New Demo Opportunities!

We asked, you answered and we listened – and we think you will like the changes we have made.

  • Not just one table option, BUT THREE!
  • Larger space for Tek Stadium (demo area) with attendee seating for meals.
  • Extended exhibit hours during breaks in sessions
    • 6:30-8:00a (during breakfast)
    • 12:00-1:30p (during lunch)
    • 5:00-7:00p  (during reception)
  • Larger more interactive space for sessions to allow for more attendees and networking opportunities. 

WHY ATTEND

  • Engage over 350 cable industry leaders
  • ALL Sessions and functions are open to exhibitors
  • Surprising new ways to demo your brand, products & services

We look forward to working with you to make your exhibitor experience at the Summer Conference as valuable as it is enjoyable. See you in Keystone!

 

Have questions about SUMMER Conference?
E-mail Renae Cox or call 303-661-3331.

 


EXHIBITOR OPPORTUNITIES

Filled on a first come, first served basis, application deadline is June 23, 2017.

A demo table in Tek Stadium® provides a turn-key solution for exhibitors to demonstrate your product as part of a uniform set-up. Based on feedback from previous events, we are now offering 3 table size/badge options as follows:

Option 1 SOLD OUT

— 4-foot table with logo sign, power, & internet connection
— Up to two (2) employee conference passes which allows attendance to all sessions, meals and networking opportunities

Option 2 SOLD OUT

— 6-foot table with logo sign, power, & internet connection
— Up to four (4) employee conference passes which allows attendance to all sessions, meals and networking opportunities

Option 3 SOLD OUT

— 8-foot table with logo sign, power, & internet connection
— Up to six (6) employee conference passes which allows attendance to all sessions, meals and networking opportunities

Additional badges are unavailable for purchase.


SPEAKING OPPORTUNITIES

Summer Conference speaking opportunities are by invitation only. The conference program is filled by subject matter experts with an emphasis placed on the CableLabs’ member experience.


EXHIBITOR BENEFITS

Exhibitors at the CableLabs Summer Conference 2017 will have access to the following exclusive benefits:

  • A user-friendly Mobile Device App that is a quick and easy tool to market your organization, make connections, book appointments with cable operators, and build a customized conference schedule.
  • Limited Tek Stadium hours to increase and control industry traffic and allow all exhibitors to attend conference sessions and functions.
  • Access to more than 350 cable-operator CableLabs members
  • Conference sessions of subject matter experts with an emphasis placed on the CableLabs’ member experience
  • Listing on TekStadium.com.

Check back for further updates!


RESOURCES

Terms and Conditions

Exhibitor Obligations



 

CONFERENCE SCHEDULE

Sunday, August 6
10am–6pm Demo Move-In

Monday, August 7
8am-5pm Sessions
6:30am-8am Tek Stadium Exhibit Hours (during breakfast)
12pm-1:30pm Tek Stadium Exhibit Hours (during lunch break)
5pm-7pm Reception in Tek Stadium

Tuesday, August 8
8am-5pm Sessions
6:30am-8am Tek Stadium Exhibit Hours (during breakfast)
12pm-1:30pm Tek Stadium Exhibit Hours (during lunch break)
5pm-7pm Reception in Tek Stadium
7pm Demo Move-out (No Freight Pick-up)

Wednesday, August 9
8am–2pm Freight Pick-Up (Arranged by Exhibitor)


 

CONTACT US

Renae Cox

303-661-3331


FREQUENTLY ASKED QUESTIONS

What is the difference between a CableLabs member and exhibitor (vendor)?
CableLabs members are cable operators from the list of the following companies: https://www.cablelabs.com/about-cablelabs/member-companies/
If you are not an employee of a CableLabs member company, then you are considered an exhibitor.
Exhibitors can attend Summer Conference by registering for a demo table, which includes conference passes.

If I am an exhibitor, is there any way to attend Summer Conference besides registering for a demo table?
The only way to attend Summer Conference as an exhibitor is to register for a demo table.

How many conference passes are included with my demo table?

  • 4-foot demo table includes 2 conference passes
  • 6-foot demo table includes 4 conference passes
  • 8-foot demo table includes 6 conference passes

What is included in a conference pass?
A conference pass includes attendance to all conference sessions. It also includes meals (breakfast, lunch and reception) and networking opportunities on Monday and Tuesday of the conference.

Can I purchase additional conference passes?
We do not offer an option to purchase additional conference passes to Summer Conference. The only way to receive additional passes is to register for a second demo table with passes as follows:

  • 4-foot demo table includes 2 conference passes
  • 6-foot demo table includes 4 conference passes
  • 8-foot demo table includes 6 conference passes

What are the rules for conference passes?

  • Only employees of the exhibitor company are allowed to use these passes.
  • Badge sharing is specifically prohibited and could result in forfeiture of the shared badge.
  • Attendees must show a photo ID and proof of company affiliation to collect their badge at the onsite CableLabs registration desk at Summer Conference.
  • Attendees must pick up their own badge individually.

How do we make a change to our staff conference badges?
Exhibitor company’s main contact should use their login to add staff badge names, titles, and emails to Summer Conference application (3rd page).
Changes can be made after original application is submitted as follows:

  1. Visit: https://apps.cablelabs.com/forms/conferences/
  2. Login (left side) – enter in credentials you used to register
  3. Click on application
  4. Make changes and click save (note staff badge section on page 3)

Do we get registration confirmations for our staff attendees?
You will not get a registration confirmation for your attendees. We will send all staff attendees an invitation to the conference app the week before the event.

How do I book housing?
Once the main exhibitor contact has completed the exhibitor application form, the housing link will be made available.

Do exhibitors receive a list of attendees for Summer Conference?
CableLabs does not offer a list of attendees. Exhibitor attendees are able to connect with attendees via the mobile conference app.

Can I share a demo table with another company?
Each table is an individual exhibitor commitment and is intended for the display of that exhibitor’s products and services only.

When is demo move-in and move-out?
Demo move-in is Sunday, August 6 anytime between 10:00a and 6:00p MDT

  • Access to demo floor will close at 6:00p
  • Demo move-out is Tuesday, August 8 starting at 7:00p
  • All equipment must be packed, labeled and shipping forms completed no later than 10:00pm.

Can I set up my demo on Monday, August 7?
Since Tek Stadium opens at 6:30am on Monday, we ask that all demos are set up on Sunday, August 6 between 10:00a-6:00p.
CableLabs technical staff will be available Sunday 10:00a-6:00p to assist with connectivity and power needs.

What are the exhibit hours in Tek Stadium™ (demo floor)?
Exhibit hours are set during session breaks so that exhibitors can attend all conference sessions as follows:
Monday, August 7
8am-5pm Sessions
6:30am-8am Tek Stadium Exhibit Hours (during breakfast)
12pm-1:30pm Tek Stadium Exhibit Hours (during lunch break)
5pm-7pm Reception in Tek Stadium

Tuesday, August 8
8am-5pm Sessions
6:30am-8am Tek Stadium Exhibit Hours (during breakfast)
12pm-1:30pm Tek Stadium Exhibit Hours (during lunch break)
5pm-7pm Reception in Tek Stadium

Where do I find out more information about deadlines and rental forms?
Once the main exhibitor contact has completed the exhibitor application form, we will send them more logistics information.

How much power is included with my demo table?
With each demo table, 10 amps of power is provided including a 6-outlet power strip. If you require more power, make the request on exhibitor application form under “Additional Requests”.

Is internet access included with my demo table?
Exhibitors share a combined conference network. Each table includes one Ethernet drop. A shared Wi-Fi access is also available.

Can I have an equipment rack next to my table?
If you have an equipment rack that needs to be placed next to your table, please check the request “Additional Floor Space for Equipment Rack” on the second page of the application form.

What is the speed of the shared Wi-FI network?
Previous events average about 5 mpbs but varies depending on usage.

Can I purchase more bandwidth?
Additional bandwidth is not available for purchase.

What kind of video feed do you offer?
We provide clear High Definition QAM’s and a local encrypted Comcast feed is available. If you require the feed, a STB (set top box), needs to be ordered with your exhibitor application under “Additional Request” field.

What signage can we bring for our demo table?
CableLabs provides an oval sign behind your table with your logo. Exhibitors are allowed to bring stand-alone signs not exceed 18”x24” and must be placed on your table. Stand-alone banner signs and hanging signs are not allowed.

How do exhibitors rent AV equipment like monitors and laptops?
Closer to the conference, we will send you the AV rental form. Payment will be through the AV vendor.

Are we allowed to bring our own monitor for our demo or do we have to rent through the event?
You can bring your own monitor. If you are shipping the monitor, please use the shipping instructions and form that will be sent to you closer to the conference.

Can we bring a branded tablecloth with our logo?
Exhibitors can bring a branded tablecloth that can be placed over the existing tablecloth. The tablecloth size must match the size of the table you have selected.

I have a change to my application, how do I access?
Exhibitor company’s main contact should use their login to make changes to application as follows: